EMAIL: IN HOUSE OR CLOUD SOLUTION?

Chances are you’re pretty dependent on email.  Most people go apoplectic when they can’t access their email, after all it is a vital business function.  When you can access it, it better be filtered for spam, viruses, phishing and other malware or you’ll be in  for a world of hurt.  There are at least a couple of ways to provide and maintain your company’s email.  One way involves maintaining server hardware and software along with the requisite anti-virus and spam filters in-house. Another way is to use a “hosted” service that delivers your email and calendaring services without the burden of maintaining the technology.

A common method used to provide “in-house” email includes a server that is, ideally, dedicated to your email application.  For example, Microsoft Exchange is the most widely known and used email service.  Your company’s security must be maintained with a solid spam and antivirus solution not to mention a viable data backup.  All of which need to be tended to periodically to ensure maximum operability, functionality and uptime.

On the other hand a hosted email service can eliminate these tasks yet provide you the full functionality of “doing it yourself” without all the chores.  Of course you want to use a company with a solid reputation offering a nice variety of features.  Such services are often provided at affordable monthly rates on a per mailbox basis.  Better email providers not only enable you to receive your email, but a copy can be delivered to your smart phone, it is filtered from spam and viruses, it is backed up, your outbound email is encrypted and you’re able to receive large file attachments.

There are pro’s and con’s to each of these methods and it’s best to evaluate them carefully along with your return on investment as you consider your email needs.  Either way, we can help you figure out which one works best for
you.

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